Workplace Coordinator

Position Overview :-
We are seeking a motivated and service-oriented Workplace Coordinator to help create and maintain a welcoming, productive, and engaging office environment for employees, vendors, and guests. This role is critical in promoting a workplace culture where employees feel supported and enjoy coming to work every day.
The ideal candidate has a strong customer-service mindset, excellent communication skills, and the ability to manage multiple requests in a fast-paced environment. This position requires onsite presence and occasional after-hours support for workplace events and operational needs.
Key Responsibilities
Employee & Guest Experience
 Deliver a high-quality workplace experience for employees, vendors, and visitors.
 Greet and assist guests, vendors, and employees in a professional and welcoming manner.
 Respond promptly to employee requests with a customer-first mindset.
 Maintain strong daily communication with internal stakeholders across the business.
Workplace Operations
 Coordinate with catering vendors, facilities teams, and security for workplace operations.
 Manage the Workplace Jira ticketing portal and track service requests.
 Ensure proper storage etiquette and organization throughout the building.
 Escalate facilities or maintenance issues to managers and the Workplace team.
Events & Space Management
 Own the setup and breakdown of onsite events, including company meetings, team offsites,
and internal events.
 Manage Google Calendar bookings for large meeting and event spaces.
 Support special projects, internal events, and administrative tasks as needed.
Office Administration
 Receive, sort, and distribute incoming mail and package deliveries.
 Maintain and manage office supply inventory in copy rooms and conference rooms.
 Order and organize workplace supplies as required.
 Assist with budget oversight related to workplace operations.
Facilities & Maintenance Support
 Assist with preventative maintenance activities.
 Coordinate with vendors for facility services.
 Support workplace safety initiatives and emergency response processes